Article 1 - Name
A. The Phoenix Arizona chapter of Women in the Wind, shall
be known as the Desert Diamonds, (the club) and will conduct business as a not-for-profit organization.
Article 2 - Mission Statement
A. The Desert Diamonds strive to educate our members in motorcycle
safety and maintenance, to unite woman motorcyclists with friends in common interest, and promote the positive image of women
on motorcycles.
Article 3 - Membership
A. An active member shall be any woman with an interest in
motorcycling, who holds a current "M" endorsement on her drivers license, and owns a motorcycle of at least 650cc. She shall
pay the current amount of club dues to the club Treasurer by March 22nd, and shall abide by all of the National "Women in
the Wind" (WITW) bylaws, Chapter bylaws, and all Federal, State and local laws.
B. Active members are required to attend all monthly meetings.
A member may be excused from a monthly meeting three times in a calendar year. The President will excuse members. Failure
to meet attendance requirements will result in termination of membership.
C. Prospective new members must be sponsored by an active member.
The sponsor will introduce the prospective member at any monthly meeting. Prospective new members will then attend all monthly
meetings and/one event for a period of 120 days. At the first monthly meeting after the end of the 120 day period, a prospective
members name will be placed before the active members present for a unanimous vote of acceptance. Upon the acceptance, and
with the payment of full dues, she will become an active member. Payment of full dues must be made within 14 days to the Treasurer.
D. The chapter may have one
non-riding member for each five riding
members, maximum of three
non-riding members per chapter. A
non-riding member will be nominated for
membership by a current active riding
member. Upon a unanimous vote by the
members and payment of dues, she will
become a chapter non-riding member with
all rights as granted under the National
Bylaws Article 4. Sections C-J.
Article 4 - Chapter Funds
A. Only Chapter Officers will be authorized to receive funds,
those funds to be deposited with in two (2) business days to the chapter bank account. In turn, any officer receiving funds
(other then the treasurer) shall give a deposit slip or receipt the the treasurer with in five (5) business days. All approved
expenses will require a receipt for re-imbursement.
B. In the event of the termination of the club's operations,
the winding up of it's affairs and the dissolution of the chapter, the net
assets of the chapter, after the payment reserve
for all outstanding debts and liabilities, shall be distributed to the club's primary charity.
Article 5 - Officers and Terms
A. The President shall be an elected position, to serve a term
of one (1) year, and shall lead the General meetings and board meetings for the purpose of the club, pursuant to "Roberts Rule
of Order". The President shall hold a Non voting position on the board and will only vote when her vote is needed to break
a tie vote. The President is responsible for all media relations, releases and promotions for Desert Diamonds activities.
The President has the authority to approve any financial expenditure up to $50.00. The President has the authority to appoint
members to specific committees. The President has a secondary signature authority on the club bank account.
If the President resigns or abandons her
office before the end of her term, she
will be immediately succeeded by the
Vice President.
B. The Vice President is an elected position and serves
a term of one (1) year. She is a voting member of the board and will assist the President by leading any meeting if the President
is not available to do so, and any other duties as directed by the President.
C. The
Secretary is an elected
position and serves the term
of one (1) year. She is a voting member of the board. She is responsible for recording all the minutes at the club board
meetings
and general meetings. The secretary will give adequate notice to all members of club meetings and events and maintain an adequate
membership roster. The secretary has a secondary signature authority on the club's bank account.
D. The
Treasurer is an elected position and serves the term
of one (1) year. She is a voting member of the board. The treasurer shall be responsible for all funds paid to the club. She
will pay all bills, once approved by the President or membership. No
purchases shall be authorized unless sufficient funds
are available in the clubs account. The Treasurer is the primary signer on the club's bank account.
E. The Sergeant
at Arms is an appointed position, appointed
by the President and serves the term of one (1) year, unless removed. She is a voting member of the board. The Sergeant at Arms
shall maintain the order at all functions and will be directed by the board as to what actions to take. The Sergeant at Arms
shall also be responsible for the co-ordination of meeting locations.
Article 6 - Vacating of an Office
A. In the event that an office,
other than the Presidency, becomes vacant for any reason,
that office will be filled by a board member already in office, as directed by the President, for a term of no more than sixty
(60) days. A special election will be held and nominations will be taken at the last General Meeting. All resignations from
the board must be in writing and presented to the board for their acceptance. There will be NO swapping of officers to fill
vacancies on the board.
Article 7 - Elections
A. Elections by secret ballot, will be held in the month of
July at a date and time proclaimed by the board of directors. All nominations will be recorded at the meeting in June and
any office that has more than one candidate will be placed on the ballot in July. All nominations from the floor at the June
meeting must have a second for their name to be placed in contention for that office. All
candidates must be a member of Desert
Diamonds and a member in good standing with all dues current. Members may vote by absentee ballot if they are unable to attend
the July meeting. Absentee ballots MUST be requested from the Secretary and be post marked on or before June 30th to be accepted
as a vote.
Article 8 - Meetings
Board Meetings
A.
Will
be held at a time and a place as designated by the board of directors before each general meeting. These meetings will be
run using "Roberts Rules of Order" for all club business. There must be a quorum of board members (majority) for this to count
as a regular meeting.
General Meetings
B.
Will
be held each month at a date and time as directed by the general membership and approved by the board of directors of the
club. Three (3) officers must be present at every general meeting in order to conduct business. These meeting will be run
using "Roberts Rules of Order".
Special Meetings
C.
Will
be called if a quorum of the members call for a meting. This must be done in writing to the club Secretary, 15 days in advance
of the meeting, and posted on the club's website ten (10) days in advance. This meeting can be called for any business
dealing
with the club deemed necessary by it's members.
Article 9 - Amendments to the Bylaws
A. All articles in the laws can be amended or deleted. New
amendments can be added. Proposed changes to the bylaws can be made by ANY
chapter member in good standing. Chapter members
wishing to alter, add, or delete any bylaw must inform the President of the need for change and the benefit to the club of
the change. The President shall organize a discussion and a vote at the next general meeting. All amendments or changes to
the chapter bylaws must be carried by a majority vote of those members present.
